Meet Organisation

MEET ORGANISATION
The SPORTSYSTEMS Meet Organisation Package is the most extensively used system in the UK. It has been used by the ASA for all of it's championships since 1984, it has been adopted by all of the five English Districts and by 32 of the English counties. With the other users from the Scottish, Welsh and Irish Amateur Swimming Associations, along with most of the major clubs the system is used for swim meet management on a regular basis by well over 350 organisations. The system has been used extensively at swim meets ranging from small club to major National and International events with European wide live television coverage

SPORTSYSTEMS has worked actively in the development of the British Age Group Category award system (BAGCATS) and is the only supplier of systems with the authorised British Comparative Points Tables

The Meet Organisation Package comprises a collection of modules which satisfy substantially all of the requirements involved in the organising and running of both Open and Inter Team swim meets. Before the meet the major benefit to the meet organiser is the speed and accuracy of the preparation of the programme of events and competitors cards. On the day of the meet the system ensures maximum accuracy, speedy preparation of results and finalists and optimum throughput of swimmers per session of water time. Results capture may be via the computer keyboard, in the Off-line version, or by direct electronic interface to Omega OSM6 and ARES21, Colorado or Daktronics timing systems.

	SPORTSYSTEMS on-line software supports the leading timing systems such as Omega ARES/OSM6, Colorado & Daktronics

The general features
of the package are: Before Meet
Day of Meet
On-Line Day of Meet system
Open Meet specific features
Inter Team Meet specific features
Starts List transfer for Omega ARES 21 and Matrix Displays
Moving Message Display Support
Open Water Results processing
League Final Day of Meet

Before Meet

Creation of the meet definition that describes the meet sessions and events

Capture of all entry details (name, club, date of birth, GB competitor number, envelope number, event and submitted time), with full reporting and editing capabilities. This process is supported by integration with the GB database of registered clubs

Provision for competing clubs/organisations to submit their entries by disk or be email

An entries analysis feature that reports entries received by club, by age, by income and by accepted/rejected status

Entry numbers control by qualifying time achievement checking or by simple cut off number application

Meet timings analysis. This is invaluable for meet planning. A report of the estimated time of start of each heat and final in the session is produced

Warm up numbers analysis. This is essential for warm up planning in order to ensure compliance with health and safety requirements. A report of the number of swimmers of each sex for each session is produced

Printing of competitors cards on the continuous sprocket hole fed computer stationery designed and developed by SPORTSYSTEMS for this purpose. The stationery is available, from SPORTSYSTEMS, in blue and pink corresponding to male and female swimmers

Definition of event groups for BAG Category awards

Generation of artwork for meet programme of events

Generation of artwork for dual recognised competitors report

Generation of web page schedule of events

Day of Meet

All day of meet recording requirements provided in one 'Day of Meet' module. Day of Meet available in 'On-Line' and 'Off-Line versions'

Identification of 'no show' competitors and generation of heats start lists based on user selected choice of seeding and lane allocation method

Competitors may be added to an event on the day of the meet

Provision for handling last minute arrivals after secondary entry processing has been completed

Poolside recording of results and generation of results sheets

Caters for manual or electronic time keeping 'dead heat' rules

On screen display of competitor number, name etc. along with heat number and lane number and on screen editing of these details at results input time

Comprehensive selection of 'disqualification reason' from a menu with reporting consistent with International Press and Media standards

Optional input and reporting of split times in all appropriate distance events

Recording of swimmers names and split times in team race events

Point scoring may be by British Comparative points or by points awarded by finishing position

Points may also be awarded for achieving the qualifying time and double points may be awarded for team race events

Point scores may, optionally, be automatically generated after each event, and also output to a second computer for transfer to a Moving Message display

Formatted results output to file for Word Processing

On-Line Day of Meet system

This version provides a high level of automation and accuracy to the task of processing the results during a swim meet. The system features include:

Direct transfer of swimmers times from the timing system to the computer processing the results

Transfer between heats starts lists preparation, results processing and club team point scoring may all be carried out as the meet progresses without losing incoming electronic times.

All information from the electronic time keeping is transferred to a disk based log file. Including a record of `corrected' times inserted by the timing operator.

The On Line version supports either Omega ARES/OSM6 and Colorado systems or Daktronics.

Open Meet

Entries receipt and input by disk

Club names validated against master ASFGB look up table

Cards may be printed in club order or in envelope order

Internet (WWW) page file generation of results

GB points or BAG points or Grade reporting

Dual Recognition reporting

Facility to handle events where single heats are held for all age groups followed by a mix of declared winners and/or finals in single or multiple age groups.

Creation of the entries list, in swimming order, for each event. The number of swimmers per event can optionally be limited by number or by qualifying time. Swimmers are ordered by submitted time when it has been provided, otherwise they are placed in a computer generated random order. The system also generates a Rejected Entries report with financial analysis, by club and by individual swimmer.

Provision of a Qualifying Times file for entry processing and for allocation of points score for achievement of standard times.

Poolside logging of 'secondary entries' and printing of Heats Starts Lists after seeding by any of the methods in common use, such as standard spearheading of one or more heats, or 'cyclic seeding' on the last three heats in accordance with FINA Law.

The Heats Starts List module allows for the use of a different number of lanes between heats and finals.

Poolside addition of swimmers to an event may be made at the Heats Starts list preparation stage.

Reports finalists, consolation finalists and reserves, applies spearheading, and sets up names in finals files.

Provides for rework of finals in case of withdrawal after heats

Able to handle special case where swimmers withdraw from heats leading to a 'straight final'.

Special notification of 'same time' performances which result in the need for a swim off for the last place in a final or consolation final.

The Point Scoring feature provides the capability to report: Best Overall Club Best Club - Male and Female Best Swimmer - Male and Female - Overall or within Age Group.

Inter Team Meet

Allocates teams to pre allocated lanes

The event files may be created with or without swimmers names.

Event and cumulative points scores reported after each race.

Points scoring by place or by GB Comparative points.

British Age Group Category (BAGCAT) reporting features include:

Maintains meet best swim status for each competitor for each event.

Generates the category reports, with optional output of best swim times associated with each event.

Generates a mail merge file for use in achievement certificate generation..

Generates a web page of category placings by age group. Other Day of Meet Modules A number of other specialised modules are also available from SPORTSYSTEMS as optional extras.

Starts List transfer for Omega ARES 21 and Matrix Displays

Modern computer based timing systems have the capability to store starts list information with swimmer's names and to output this to their results print out on a race by race basis. Additionally these systems may transfer this detail, along with race times progress and records breaking status to the large electronic matrix displays or to television

The Starts List output program provides this capability for the Omega ARES 21 swim timing system and it's associated GALACTICA display

The program also generates the start lists as Internet Web Pages or as a text file suitable for re- formatting with a word processor

Moving Message Display Support

The standard Day of Meet module is able to transmit points scoring and special results to a second computer

The Moving Message Display module is available to receive and onward transfer this information to Omega Moving Message displays. This is an especially beneficial feature for major events such as the British Club Team, the Inter Counties and the Swimming League Final, where instant updating of scores adds great value for the spectators and teams

Open Water Results processing

A module is available for Open Water Meets. Open Water competition is very different on the Day of Meet to standard pool based events. It is necessary to record non competing swimmers but allocation to heats and lanes is irrelevant. The time span for swimmers competing the course can be considerable and it is important to be able to report results at any stage after the first few swimmers have finished.

League Final Day of Meet

To suit the special requirements of the Speedo Swimming League Final a meet specific version of the day of meet results processing is available from SPORTSYSTEMS

Call SPORTSYSTEMS for more details of pricing and availability for these optional extra modules.


Before Meet
	Creation of the meet definition that describes the meet sessions and events
	Capture of all entry details (name, club, date of birth, GB competitor number, envelope number, event and submitted time), with full reporting and editing capabilities. This process is supported by integration with the GB database of registered clubs
	Provision for competing clubs/organisations to submit their entries by disk or be email
	An entries analysis feature that reports entries received by club, by age, by income and by accepted/rejected status
	Entry numbers control by qualifying time achievement checking or by simple cut off number application
	Meet timings analysis. This is invaluable for meet planning. A report of the estimated time of start of each heat and final in the session is produced
	Warm up numbers analysis. This is essential for warm up planning in order to ensure compliance with health and safety requirements. A report of the number of swimmers of each sex for each session is produced
	Printing of competitors cards on the continuous sprocket hole fed computer stationery designed and developed by SPORTSYSTEMS for this purpose. The stationery is available, from SPORTSYSTEMS, in blue and pink corresponding to male and female swimmers
	Definition of event groups for BAG Category awards
	Generation of artwork for meet programme of events
	Generation of artwork for dual recognised competitors report
	Generation of web page schedule of events


Day of Meet
	All day of meet recording requirements provided in one 'Day of Meet' module. Day of Meet available in 'On-Line' and 'Off-Line versions'
	Identification of 'no show' competitors and generation of heats start lists based on user selected choice of seeding and lane allocation method
	Competitors may be added to an event on the day of the meet
	Provision for handling last minute arrivals after secondary entry processing has been completed
	Poolside recording of results and generation of results sheets
	Caters for manual or electronic time keeping 'dead heat' rules
	On screen display of competitor number, name etc. along with heat number and lane number and on screen editing of these details at results input time
	Comprehensive selection of 'disqualification reason' from a menu with reporting consistent with International Press and Media standards
	Optional input and reporting of split times in all appropriate distance events
	Recording of swimmers names and split times in team race events
	Point scoring may be by British Comparative points or by points awarded by finishing position
	Points may also be awarded for achieving the qualifying time and double points may be awarded for team race events
	Point scores may, optionally, be automatically generated after each event, and also output to a second computer for transfer to a Moving Message display
	Formatted results output to file for Word Processing


On-Line Day of Meet system
This version provides a high level of automation and accuracy to the task of processing the results during a swim meet. The system features include:
	Direct transfer of swimmers times from the timing system to the computer processing the results
	Transfer between heats starts lists preparation, results processing and club team point scoring may all be carried out as the meet progresses without losing incoming electronic times.
	All information from the electronic time keeping is transferred to a disk based log file. Including a record of `corrected' times inserted by the timing operator.
	The On Line version supports either Omega ARES/OSM6 and Colorado systems or Daktronics.


Open Meet
	Entries receipt and input by disk
	Club names validated against master ASFGB look up table
	Cards may be printed in club order or in envelope order
	Internet (WWW) page file generation of results
	GB points or BAG points or Grade reporting
	Dual Recognition reporting
	Facility to handle events where single heats are held for all age groups followed by a mix of declared winners and/or finals in single or multiple age groups.
	Creation of the entries list, in swimming order, for each event. The number of swimmers per event can optionally be limited by number or by qualifying time. Swimmers are ordered by submitted time when it has been provided, otherwise they are placed in a computer generated random order. The system also generates a Rejected Entries report with financial analysis, by club and by individual swimmer.
	Provision of a Qualifying Times file for entry processing and for allocation of points score for achievement of standard times.
	Poolside logging of 'secondary entries' and printing of Heats Starts Lists after seeding by any of the methods in common use, such as standard spearheading of one or more heats, or 'cyclic seeding' on the last three heats in accordance with FINA Law.
	The Heats Starts List module allows for the use of a different number of lanes between heats and finals.
	Poolside addition of swimmers to an event may be made at the Heats Starts list preparation stage.
	Reports finalists, consolation finalists and reserves, applies spearheading, and sets up names in finals files.
	Provides for rework of finals in case of withdrawal after heats
	Able to handle special case where swimmers withdraw from heats leading to a 'straight final'.
	Special notification of 'same time' performances which result in the need for a swim off for the last place in a final or consolation final.
	The Point Scoring feature provides the capability to report: Best Overall Club Best Club - Male and Female Best Swimmer - Male and Female - Overall or within Age Group.


Inter Team Meet
	Allocates teams to pre allocated lanes
	The event files may be created with or without swimmers names.
	Event and cumulative points scores reported after each race.
	Points scoring by place or by GB Comparative points.
	British Age Group Category (BAGCAT) reporting features include:
	Maintains meet best swim status for each competitor for each event.
	Generates the category reports, with optional output of best swim times associated with each event.
	Generates a mail merge file for use in achievement certificate generation..
	Generates a web page of category placings by age group. Other Day of Meet Modules A number of other specialised modules are also available from SPORTSYSTEMS as optional extras.


Starts List transfer for Omega ARES 21 and Matrix Displays
	Modern computer based timing systems have the capability to store starts list information with swimmer's names and to output this to their results print out on a race by race basis. Additionally these systems may transfer this detail, along with race times progress and records breaking status to the large electronic matrix displays or to television
	The Starts List output program provides this capability for the Omega ARES 21 swim timing system and it's associated GALACTICA display
	The program also generates the start lists as Internet Web Pages or as a text file suitable for re- formatting with a word processor


Moving Message Display Support
	The standard Day of Meet module is able to transmit points scoring and special results to a second computer
	The Moving Message Display module is available to receive and onward transfer this information to Omega Moving Message displays. This is an especially beneficial feature for major events such as the British Club Team, the Inter Counties and the Swimming League Final, where instant updating of scores adds great value for the spectators and teams


Open Water Results processing
	A module is available for Open Water Meets. Open Water competition is very different on the Day of Meet to standard pool based events. It is necessary to record non competing swimmers but allocation to heats and lanes is irrelevant. The time span for swimmers competing the course can be considerable and it is important to be able to report results at any stage after the first few swimmers have finished.


League Final Day of Meet
	To suit the special requirements of the Speedo Swimming League Final a meet specific version of the day of meet results processing is available from SPORTSYSTEMS